Case Studies
Centralizing Pump Lifecycle, Repair, and Inventory Management
Netkinetix partnered with Keystone Pump & Supply to build a centralized web-based platform that manages pump lifecycles, repairs, inventory, and customer data in one streamlined system. By replacing fragmented and manual data workflows, this solution improved visibility, accuracy, and operational efficiency across the business.
Client Overview
Keystone Pump & Supply partnered with Netkinetix to design and develop a scalable web application to manage the full lifecycle of pumps, valves, and related equipment. The goal was to replace fragmented processes with a single system that improves visibility, accuracy, and operational efficiency.
- Client: Keystone Pump & Supply
- Industry: Oil and Gas Equipment Services
- Solution: Custom Pump Tracking and Repair Management Platform
Results Snapshot
A centralized platform improved visibility into pump histories, repair activity, and parts usage while streamlining operational workflows.
Centralized Equipment Lifecycle Tracking
Pumps, wells, leases, and customers are managed within a single unified system.
Standardized Repair Workflows
Guided repair orders and worksheets ensure consistent service documentation.
Improved Inventory Visibility
Parts usage is automatically tied to repairs, supporting better inventory control.
The Challenge
Keystone Pump & Supply manages pumps throughout their operational lifecycle, from initial assembly to installation, service, repair, and eventual replacement. Prior to the platform’s development, pump data, repair records, inventory tracking, and reporting were spread across disconnected systems and manual processes. This fragmentation made it difficult to maintain accurate equipment histories, track parts usage, and analyze equipment performance over time. Without a centralized system, generating operational reports required significant manual effort and limited the organization’s ability to identify repair trends or failure patterns.
Key Challenges
- Fragmented pump and repair data across multiple systems
- Limited visibility into pump service histories and failure patterns
- Manual repair documentation and reporting workflows
- Difficulty tracking inventory usage and reordering needs
- Inconsistent operational reporting and data access
Keystone required a centralized platform capable of tracking equipment lifecycles, standardizing repair workflows, and providing reliable reporting across operations.
Our Approach
Project Approach
- Discovery sessions documented equipment tracking, repair processes, and inventory workflows
- Wireframes and interface mockups validated system functionality before development
- Iterative development cycles allowed Keystone to review progress and provide feedback
Netkinetix worked closely with Keystone stakeholders during discovery and design to understand repair workflows, equipment data relationships, and reporting requirements.
This collaborative process ensured the final platform aligned with real-world service operations while remaining scalable for future growth.
The Solution
Netkinetix designed and developed a custom web application tailored specifically to Keystone’s operational needs. The platform centralizes pump, customer, well, lease, repair order, and inventory data into a secure, role-based system. Standardized workflows guide repair processes while automated data tracking ensures that equipment histories and inventory usage remain accurate and up to date. By consolidating operational data and repair workflows into one platform, Keystone can maintain consistent service records and gain clearer insight into equipment performance and inventory consumption.
Pump & Asset Management
The platform tracks pumps and related assets throughout their lifecycle.
- Centralized tracking of pumps, wells, leases, and customers
- Pump templates that streamline new pump creation
- Component-level tracking with detailed service and replacement history
Repair Order Management
Structured workflows ensure repairs are documented consistently and accurately.
- Guided repair order creation for new or existing pumps
- Detailed repair worksheets with parts and labor tracking
- Automated invoice generation from completed repair orders
Inventory Control
Inventory management tools provide visibility into parts usage and availability.
- Comprehensive parts inventory tracking
- Direct linkage between repair orders and parts usage
- Usage reports that support reordering and cost management
The Result
The new platform replaced manual and fragmented processes with a unified system. Keystone gained improved visibility into pump histories, repair activity, and inventory usage. Reporting became faster and more reliable, supporting better operational and business decisions. The solution provides a scalable foundation that can support future enhancements as Keystone’s needs evolve.